Articles Posted in Compensation, Wages and Overtime

Although it is still unclear when the U.S. Department of Labor will finalize the proposed rules revising the white collar exemptions to overtime under the Fair Labor Standards Act, earlier this month a group of bipartisan members of Congress signed off on a letter to the Secretary of Labor, expressing “serious concern” over the proposed rules.

The February 9, 2016 letter, signed by 108 members of Congress, asserts that the proposed rule will adversely affect employers, including small businesses, as a result of its modification to the “salary test” portion of the exemption analysis.  Currently, employers must pay overtime to employees who make less than $23,660 per year, whether they are paid on an hourly or salary basis.  The proposed rule increases the salary threshold to $50,440 per year, which, according to the letter, would result in approximately 5 million employees becoming immediately eligible for overtime pay.  The letter also states that the increased threshold ignores the “geographic diversity of our country,” insofar as the purchasing power of a dollar varies both regionally, and between rural and urban areas.

The proposed rules focus on the salary test, and the letter raises concern over possible changes to the “duties test” portion of the exemption analysis.  Because no specific changes to the duties test are included in the proposed rules, the letter asks that the public be given an opportunity to comment on any proposed changes prior to their enactment.

Yesterday, we reported in our blog, What Happened to those Federal Rules Revising the White Collar Exemption to Overtime Pay?, that Solicitor of Labor, M. Patricia Smith, had announced at an American Bar Association conference that the proposed rules revising the salary levels for the white collar exemptions under the Fair Labor Standards Act would not be finalized earlier than late 2016.   Nevertheless, according to the semiannual regulatory agenda (Fall-2015) published by the Office of Management and Budget (OMB), the proposed rules are scheduled to be finalized in July 2016, thereby rendering it likely that they will be in effect at some point toward the end of the third quarter of 2016.  Did Solicitor Smith misspeak or is the OMB overly-optimistic?  We will know soon enough.

 

 

Our July 2015 blog, Department of Labor Publishes Long Awaited Proposed Rules Revising White Collar Exemptions to Overtime, reported that the U.S. Department of Labor had released for public comment modifications to the “white collar” exemptions to overtime pay under the Fair Labor Standards Act (FLSA).  The public comment period for these proposed rules ended on September 4, 2015, and resulted in approximately 270,000 comments, which the Wall Street Journal reported was more than three times the number of comments received during a prior rule change in 2004.  Employers and employees expected that the new rules would be finalized by the end of 2015 or at the latest, early 2016.  However, during the American Bar Association’s Labor and Employment Law conference held in Philadelphia this month, Solicitor of Labor, M. Patricia Smith, announced that the final rules would likely not be issued sooner than late-2016.  She attributed the delay to the large volume of comments received on the proposed rules, which the Department of Labor is still reviewing.

The proposed regulations provide for an increase of the minimum salary level required to qualify for the white collar exemptions to overtime pay.  Currently, to qualify for the exemption, a white collar employee must be paid a salary of at least $455 per week ($23,660 per year), in addition to satisfying a duties test detailed in the regulations.  The proposed modifications dispense with stating a set salary amount, and instead seek to tie the salary level requirement to the 40th percentile of weekly earnings.  Assuming that the rules became effective in 2016, although 2017 is becoming more likely,that would translate to a salary level of $970 per week ($50,440 per year).  The higher salary level will result in millions more employees being deemed non-exempt, and therefore entitled to overtime pay.

If you have any questions regarding the proposed regulations or issues relating to the FLSA, you can contact Salvatore Gangemi .

 

 

As the end of the year rapidly approaches, new statutes affecting employers and employees are set to become effective.  Among them is a New York City ordinance, titled “Mass Transit Benefits Law,” which requires every employer with twenty or more full-time employees in New York City to offer those full-time employees the option to use pre-tax earnings to purchase “qualified transportation fringe benefits,” except for qualified parking.   The law defines “full-time employees” as “employees who work an average of thirty hours or more per week for such employer for such period of time as the commissioner establishes by rule.”  Although final rules have not been published, the proposed rules provide that to qualify as a full-time employee, the employee must have worked an average of 30 hours or more per week in the most recent four weeks, any portion of which was in New York City, for a single employer.”

The law entitles only those employees who are eligible to receive “qualified transportation fringe benefits” under the Internal Revenue Code to be offered the option to purchase them.  Consequently, the ordinance does not require employers to offer such pre-tax transportation benefits to independent contractors, partners and two percent shareholders of S-corporations.  Should the Internal Revenue Code redefine the meaning of qualified transportation fringe benefits at some point in the future, that revision would  apply to the New York City ordinance also.

Temporary help firms are specifically addressed in the proposed regulations , because their employees are generally sent to work at various locations and employers.  According to the ordinance, a temporary help firm that provides a full-time employee to another organization will be the employer for purposes of complying with the statute, even if the organization/client does not have the requisite number of employees to fall within the statute’s coverage.  In determining hours worked each week by an individual employed by a temporary help firm, the employer is required to aggregate the number of hours worked by the employee in the most recent four weeks at all placements.

Section 193 of the New York Labor Law (NYLL) prohibits an employer from deducting amounts from an employee’s wages, except for amounts that are both for the benefit of the employee and are approved by the employee in writing.  In July 2012, we wrote about the narrow scope of permissible deductions under Section 193.  Such charges were generally limited to insurance premiums, pension contributions, union dues and similar payments.  As we wrote in our September 14, 2012 blog, New York Governor Signs Legislation Broadening Scope of Permissible Wage Deductions under New York Labor Law,  section 193 of the NYLL was amended to permit additional types of deductions to which an employee could consent.

Permissible charges under the 2012 amendments included (i) purchases at charitable events; (ii) discounted parking and mass transit charges; (iii) gym dues; (iv) employer-provided vending machine, cafeteria and pharmacy purchases; (v) tuition and boarding fees for educational institutions; (vi) some child-care expenses; and (vii) payments for certain types of housing provided by non-profit hospitals.

In addition, the 2012 amendments provided a mechanism through which employers could recover overpayments and loans to employees through wage deductions.  Prior to the 2012 amendments, employers were barred from recovering overpayments and loans through wage deductions completely, even if the employee consented to them.  The 2012 amendments still require employers to implement a policy and procedural mechanism to recover overpayments and loan payments, which comport with Section 193’s requirements.

Senator Jack Martins, Chairman of the New York State Senate Labor Committee, invited the New York State Restaurant Association to testify at a public hearing today regarding the Fast Food Wage Board process, which resulted in a proposal to gradually increase the minimum wage of fast food workers to $15/hour.  It is expected that the New York State Department of Labor will approve the Wage Board’s recommendations this week.

Among other things, the New York State Restaurant Association will testify that the Wage Board did not include proper representation from the food industry and that none of the Board members had any experience in the restaurant industry.  You can read the New York State Restaurant Association’s proposed testimony here.

This month, the U.S. Court of Appeals for the Second Circuit held in Cheeks v. Freeport Pancake House, Inc. that parties are not permitted to enter into private settlements of wage and hour claims arising under the Fair Labor Standards Act (FLSA) without obtaining approval from the court, if a lawsuit has already been filed, or the United States Department of Labor.

Most cases that are filed in court can be resolved by the mere filing of a stipulation of dismissal.  The Second Circuit, however, ruled that settlements involving FLSA claims must be first approved by either the court or Department of Labor to ensure that the settlement reflects a reasonable compromise of disputed claims.  A consequence of this decision is that proposed settlement agreements will need to be filed publicly with the court for review, meaning that the amounts being paid  will technically no longer be deemed confidential, which might take away one of the employer’s incentives for settling a wage and hour case early.

The United States Supreme Court has never addressed this issue, and the Second Circuit is the first circuit court to do so.  Wage and hour claims resolved under state law statutes are not subject to court or Department of Labor review, unless the state statute at issue requires.  The New York Minimum Wage Act and New York State Department of Labor Regulations do not require court or Department of Labor approval for wage and hour claims arising strictly under New York Law.

In a past blog we wrote about a case in which movie studio interns who worked on the movie, “Black Swan,” claimed that they were misclassified as interns and were really employees, who should have been paid at least the minimum wage and overtime pay for hours worked beyond 40 in a workweek.  On July 2, 2015, the United States Court of Appeals for the Second Circuit, which covers New York, Connecticut and Vermont, ruled that the lower court erred in finding that unpaid interns should have been deemed “employees” for purposes of coverage under the Fair Labor Standards Act (FLSA).  In so doing, the Second Circuit rejected the U.S. Department of Labor’s tests for determining this issue

In Glatt v. Fox Searchlight Pictures, the Second Circuit adopted a new standard for  determining whether an unpaid intern is really an employee entitled to minimum wage and overtime payments.  According to the Second Circuit, “the proper question is whether the intern or the employer is the primary beneficiary of the relationship.”  In resolving this question, the Second Circuit held that courts should weigh and balance the following non-exhaustive list of factors:

1. The extent to which the intern and the employer clearly understand that there is no expectation of compensation. Any promise of compensation, express or implied, suggests that the intern is an employee—and vice versa.

The New York Wage Board has voted in favor of a $15 minimum wage for fast food workers, which will be phased in over the next few years.  The Board’s recommendation will now be submitted to the Commissioner of Labor, who can accept, reject or modify the Wage Board’s recommendations.  In the meantime, there is a 15 day comment period during which interested parties can comment on the the Wage Board’s proposal.  The proposed minimum wage increase for fast food workers is as follows:

For New York City

  • $10.50 on December 31, 2015

The United States Department of Labor (DOL) issued its proposed rule changes to the so-called “white collar” exemptions to overtime pay on July 6, 2015.  The Fair Labor Standards Act (FLSA), which guarantees a minimum wage and overtime pay, contains an exemption to overtime pay for bona fide executive, administrative, professional, outside sales and computer employees.  To be exempt under one of these white collar exemptions, the employee must be paid on a salary (not hourly) basis and perform certain primary job duties.

Since 2004, the minimum salary level to qualify for the exemption under the FLSA has been $455 per week ($23,660 per year).  However, under New York Law, the minimum salary level is higher and is currently $656.25 per week.

According to the DOL, the proposed rule seeks to update the salary level, and to implement a mechanism by which the salary level will automatically increase without having to contend with the “lengthy passage of time between rulemakings.”  The DOL proposes that the salary level be set at the 40th percentile of weekly earnings.  For the first quarter of 2015, the 40th percentile of weekly earnings is $951 (or $49,452 per year for a full-year worker).  The DOL estimates that by the time the proposed rule becomes final in 2016, the minimum salary required would be $970 per week (or $50,440 per year for a full-year worker).